5.320 Division Chairperson
Subject: Division Chairperson
Date Adopted: January 1, 1991, Revised November 15, 2000
The Division Chairpersons are appointed annually by the Vice President for Instruction or Vice President for Technical Education and are ratified by the Board of Trustees at the March Board meeting for supervising instruction and for providing academic leadership within their respective division. However, their primary role remains that of a faculty member who excels at teaching.
The Division Chairperson for nursing is on an 11-month contract and will be given the annual option of following the faculty calendar with two personal days or of following the administrative calendar with annual leave. All other division chairpersons, with a more clearly defined faculty role, will follow the faculty calendar and be allowed two personal days per year.
Division Chairpersons report directly to the Vice President for Instruction or Vice President for Technical Education and assist him/her in the following ways:
A. Supervising the Curriculum
1. Maintain a current master file of course syllabi offered with the division.
2. Participate in existing program review as determined by:
► the cycle approved by the College Curriculum Committee
► a directive from the Arkansas Department of Higher Education
► an accreditation requirement
3. Provide leadership in the development of new academic program proposals.
4. Represent the division to the College Curriculum Committee for the adoption of new courses.
5. Provide academic leadership within the division in deleting courses that no longer attract students or that are no longer appropriate for degree requirements.
6. Coordinate appropriate parts of the division's curriculum with what is being taught at area high schools and with what is needed for students to continue their formal education at a four-year institution.
7. Work with division faculty to determine entry level skills for both courses and programs.
8. Meet annually with external advisory committees regarding divisional occupational programs.
B. Assisting in Faculty Appointments
1. Appoint all adjunct faculty each semester.
2. Assist in the selection of new full-time faculty in their division by chairing an authorized search committee. Implicit in this charge are:
► developing an advertisement for the faculty position
► organizing the search committee
► reviewing all applications
► setting up interviews
► completing the historical file
► notifying all applicants
3. Orient new faculty, full-time and part-time, to their academic division and to the College.
C. Evaluating Faculty
1. Provide the Vice President for Instruction or Vice President for Technical Education with a written evaluation of all full-time faculty in the division; this documentation is due each February at a date specified by the Vice President.
2. See to it that all new part-time faculty are evaluated by students.
3. Make periodic observation of faculty as time and circumstance allow.
1. Advise the Vice President for Instruction or Vice President for Technical Education each Spring regarding budget needs for the coming fiscal year.
2. Monitor the official operating budget for the division.
3. Review all professional travel requests within the division.
4. Advise the Vice President for Instruction or Vice President for Technical Education regarding the transfer of money within the division's operating budget.
5. Review all requisitions within the division.
1. Coordinate and evaluate the development of the class schedule each semester as requested by the Vice President for Instruction or Vice President for Technical Education.
2. Assist the Vice President for Instruction or Vice President for Technical Education with the development of the annual calendar.
3. Advise the Vice President for Instruction or Vice President for Technical Education at the beginning of each semester regarding low enrollment classes that should be considered for cancellation.
F. Managing the Division
1. Conduct division meetings as needed.
2. Coordinate the ordering of new textbooks each semester.
3. Approve the appointment of and supervise student workers for the division.
4. Represent their academic division, as requested by the Vice President for Instruction, Vice President for Technical Education, or President, by attending specific Board meetings. Since Board meetings are open to the public, Division Chairs are welcome to attend all Board meetings.
5. Review and take appropriate action on faculty leave forms.
6. Act as a mediator in conflicts between students and faculty, between faculty, or with support staff.
7. Coordinate the assignment of student scholarship funds for the division with the office of financial aid.
8. Review Academic Appeals cases referred by the Vice President for Student Services against any faculty under their supervision.
G. Working with Administration
1. Submit information requested by the President or four Vice Presidents.
2. Participate in meetings called by the Vice President for Instruction or Vice President for Technical Education.
3. Participate in the annual revision of the College catalog.
4. Participate in the "Ad Hoc" projects as assigned by the Vice President for Instruction or Vice President for Technical Education.
N.B. Since division chairpersons have full-time faculty status independent of their appointment to perform administrative duties, they are also accountable for faculty duties described in Sections 7.000-7.200 and 7.400 of the College Policy Manual. Because of release time activities and administrative responsibilities described above, division chairs shall be limited to one overload class per semester. In the event of a major staffing hardship, an additional overload class may be allowed upon review and approval by the Vice President for Instruction or Vice President for Technical Education and the President.